Effective Date: 2024-08-06
Last Updated: 2024-08-06
1. Introduction
Bookkeeping Barn Inc. (“we,” “us,” “our”) is committed to protecting the privacy and security of our clients’ personal information. This Privacy Policy explains how we collect, use, and protect personal information in accordance with Quebec’s Law 25 (formerly Bill 64), the General Data Protection Regulation (GDPR), and other applicable privacy laws.
2. Definitions
- Personal Information: Any information relating to an identified or identifiable individual.
- Processing: Any operation performed on personal information, such as collection, storage, use, transfer, and destruction.
3. Information We Collect
We may collect the following types of personal information:
- Contact Information: Name, address, email, and phone number.
- Financial Information: Banking details, transaction history, and other financial data.
- Professional Information: Job title, employer, and related information.
- Other Information: Any other information you provide to us voluntarily.
4. How We Collect Information
We collect personal information through:
- Direct Interactions: When you provide information to us directly, such as through forms or email.
- Third Parties: From third-party sources with your consent or as permitted by law.
- Automated Technologies: Through cookies and similar technologies when you use our website.
5. Cookies and Tracking Technologies
5.1. What Are Cookies?
Cookies are small text files that are placed on your device (computer, smartphone, tablet) when you visit our website. They help us understand how you use our site, remember your preferences, and improve your browsing experience.
5.2. Types of Cookies We Use
- Essential Cookies: These cookies are necessary for the website to function properly. They enable basic features like page navigation and access to secure areas.
- Performance Cookies: These cookies collect information about how visitors use our website, such as which pages are visited most often. This data is used to improve the performance of our site.
- Functionality Cookies: These cookies allow the website to remember choices you make (such as your username, language, or region) and provide enhanced, more personalized features.
- Targeting/Advertising Cookies: These cookies are used to deliver advertisements that are relevant to you and your interests. They also help us measure the effectiveness of our advertising campaigns.
5.3. How We Use Cookies
We use cookies to:
- Enhance User Experience: Remember your preferences and settings.
- Analyze Usage: Understand how our website is being used and improve its performance.
- Marketing Purposes: Display relevant advertisements and track their performance.
5.4. Third-Party Cookies
We may also allow third-party service providers to place cookies on your device for the purpose of delivering targeted advertisements, analyzing website usage, and providing other services.
5.5. Your Cookie Choices
You have the right to accept or reject cookies. You can control your cookie preferences by:
- Browser Settings: Most web browsers allow you to manage your cookie settings through their preferences or settings menus. You can usually find these settings in the “Options” or “Preferences” menu of your browser.
- Opt-Out Links: For third-party cookies used for advertising purposes, you can opt out through links provided in the advertising network’s privacy policy.
5.6. Changes to Our Cookie Policy
We may update our use of cookies from time to time. Any changes will be reflected in this section of our Privacy Policy. We encourage you to review this section periodically.
5.6. List of current cookies used
6. Use of Personal Information
We use personal information for the following purposes:
- Service Delivery: To provide bookkeeping and accounting services.
- Communication: To communicate with you about our services and respond to inquiries.
- Compliance: To comply with legal and regulatory obligations.
- Improvement: To improve our services and website.
7. Legal Basis for Processing
Our legal basis for processing personal information includes:
- Consent: When you have given consent for specific processing activities.
- Contract: When processing is necessary for the performance of a contract.
- Legal Obligation: When processing is necessary to comply with legal obligations.
- Legitimate Interests: When processing is necessary for our legitimate interests, provided these interests are not overridden by your rights and interests.
8. Sharing of Personal Information
We may share personal information with:
- Service Providers: Third-party service providers who assist us in our operations.
- Legal Authorities: When required by law or to protect our rights.
- Business Transfers: In the event of a merger, acquisition, or sale of assets.
9. Data Security
We implement appropriate technical and organizational measures to protect personal information against unauthorized access, loss, or destruction. These measures include:
- Encryption: Encrypting data in transit and at rest.
- Access Controls: Restricting access to personal information to authorized personnel.
- Regular Audits: Conducting regular security audits and assessments.
10. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. When personal information is no longer needed, we securely delete or anonymize it.
11. Your Rights
You have the following rights regarding your personal information:
- Access: The right to access your personal information.
- Rectification: The right to correct inaccurate or incomplete information.
- Erasure: The right to request deletion of your personal information.
- Restriction: The right to request restriction of processing.
- Portability: The right to receive your personal information in a structured, commonly used, and machine-readable format.
- Objection: The right to object to processing based on legitimate interests.
12. Exercising Your Rights
To exercise your rights, please contact us at:
- Email: info@bookkeepingbarn.ca
We will respond to your request within the timeframes required by law.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website with the updated effective date. We encourage you to review this policy periodically.
14. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
- Email: info@bookkeepingbarn.ca